According to par. 1 of article 50 “Establishment of a Special Account – Purpose” of Law No. 4485/2017 “Organisation and operation of higher education, regulations for research and other provisions” it is stated that: “In all Higher Education Institutions a Special Account for Research Funds (SARF) shall be established and operate, for the management and utilisation of funds of scientific research, education, training, technological development and innovation and for the provision of related services to pursue its purpose”, while par. 2 set out the purpose of the SARF as follows: “The purpose of the SARF is to manage and allocate funds from any source, as well as from its own resources, intended to cover expenses, of any kind, which are necessary for the implementation of projects of research, education, training, development, and for projects of continuing training, seminars and conferences, the provision of scientific, technological and artistic services, the preparation of special and clinical studies, the execution of tests, measurements, laboratory examinations and analyses, the provision of opinions, the preparation of specifications on behalf of third parties, the design and implementation of scientific, research, cultural and development programs as well as other related services, for the benefit of the Higher Education Institution.” Moreover, in article 52 “Administration and Management of the SARF” the relevant bodies were determined, as well as their respective powers in articles 53, 54, 55, 56, 57 and 58, namely: Article 52 “Administration and Management of the SARF”
Administration and management bodies of the Special Account for Research Funds
1. The Research and Management Committee of the Special Account for Research Funds (hereinafter, the Committee), with the following powers in accordance with article 54:
a. elaborates proposals to the Senate of the Higher Education Institution for the research and scientific strategy of the Institution,
b. assists the Rectorate and the Senate of the Higher Education Institution in the coordination of the research, education, training, development and other projects of the Higher Education Institution, which are financed and executed through the SARF and makes the relevant recommendations for taking measures to secure its resources,
c. draws up the Financing and Administration Guide of the SARF, as well as its Internal Operation Regulation,
d. approves proposals for financing the implementation of research and other projects, in accordance with the Financing and Administration Guide of the SARF,
e. approves the inclusion of the budget of each project in the budget of the SARF, as well as the modification of the budget of included projects,
f. proposes to the Senate of the Higher Education Institution the annual financial budget and report of the SARF, approves budget modifications and the financial statements and makes recommendations to the Senate for the annual revenue allocation of points (d), (e), (g), (h) and (i) of paragraph 1 of article 51, in accordance with point (c) of paragraph 4 of article 52,
g. provides any necessary information on the activities of the SARF to the Rector and the Senate of the Higher Education Institution and to the public bodies,
h. to serve the purposes of the SARF, it assigns research studies and services to the staff of the Higher Education Institution or to third parties, after documenting the feasibility thereof and in accordance with the procedures set out in the Financing and Administration Guide,
i. accepts all kinds of grants, funding, donations and third party contributions to the SARF and defines the specific terms for their acceptance and disposal, when these are not determined by contractual obligations,
j. searches for sources of funding for the SARF and carries out any action necessary to secure resources,
k. grants scholarships, in accordance with the Financing Guide of the SARF,
l. recruits and employs staff to support the projects and programmes implemented by the SARF;
m. grants cash management facilities to programmes and projects, in accordance with the Financing and Administration Guide of the SARF,
n. carries out any necessary act for the proper operation of the SARF and the projects it implements.
2. The Chair of the Research and Management Committee of the SARF, with the following powers in accordance with article 55:
a. represents the SARF in and out of court,
b. signs all necessary documents for the submission of proposals, offers and requests for funding for research and other projects,
c. signs contracts with the funding bodies and natural or legal persons in the framework of the projects and programmes implemented by the SARF,
d. signs the documents required for the implementation of the Committee decisions;
e. exercises the powers assigned to him/her by the Rector of the Higher Education Institution to serve the purposes of the SARF,
f. assumes obligations against appropriations of the budget of the SARF and signs the decisions to assume the obligation.
3. The Financial and Administrative Support Unit of the Special Account for Research Funds (hereinafter, the Unit)is the competent service for the administrative support and financial management of the SARF, with the following powers in accordance with article 58:
a. the establishment and monitoring of the budget of the SARF and its amendments, as well as the monitoring of the financial figures from all sources of funding,
b. the execution of budgetary commitments and the keeping of a Commitments Register, in accordance with paragraph 13 of article 60,
c. the control, clearance and issue of payment orders for the expenses of the SARF, within the deadline provided by the European and national regulatory framework, the registration of the beneficiaries’ details and the keeping of the relevant Register.
d. the clearing of the remuneration and all kinds of compensation for all kinds of staff employed by the SARF, the issue of tax and salary certificates,
e. the monitoring of the accounting and administrative transactions of the projects managed by the SARF,
f. the keeping of accounting records and the preparation of the anticipated financial statements, the report and the financial reports,
g. ensuring the proper implementation of the budget of the SARF, the implementation of the appropriate controls and safeguards regarding the revenues, expenses, supplies and assets of the SARF,
h. the processing of expenses’ payment (repayment), using bank cheques or electronic orders of transfer and credit of the beneficiaries’ accounts, and the payment of withholdings in favour of third parties, the making of offsets and the payment to the State and the relevant insurance funds of the beneficiaries’ debts listed in the relevant tax and insurance debt certificates, the notification of beneficiaries and institutions regarding the issue of financial orders in their name and the repayment thereof, as well as the keeping of Foreclosure and Assignment Registers,
i. the monitoring of the development of the financial figures of the SARF and the observance of the instructions of the General Accounting Office of the State regarding the preparation and implementation of its budget,
j. the collection of the income of the SARF and the determination of its annual amount by type, as well as the notification of this amount to the Committee by the end of the second month of the financial year following the collection of this income,
k. the preparation of reports on disagreements with the Research and Management Committee, the submission thereof to the Directorate for the Coordination and Control of Financial Provisions and to the General Directorate for Financial Audits and the notification thereof to the Senate and/or the Rector of the Higher Education Institution.
l. keeping a Register of the natural persons paid, under any contractual relationship, at the expense of appropriations of the budget of the SARF,
m. the execution and monitoring of the procurements of the SARF,
n. the support of the Committee and/or the Scientific Coordinator for all issues related to publicity formalities, as well as the conclusion and execution of public contracts, supplies, services and works,
o. the secretariat support of the Committee and the making of recommendations on matters within its remit;
p. the implementation of the Committee’s decisions and the monitoring of compliance with the procedures provided for in the Financing and Administration Guide and the Internal Regulation of the SARF,
q. the keeping of a record of the projects and programmes implemented by the SARF,
r. the issue of certificates and of any other necessary document, in accordance with its kept record.
4. The Head of the Financial and Administrative Support Unit (HFASU)heads the services of the Unit and performs the duties of the Head of Financial Services (HFS) for the SARF, with the following powers in accordance with article 57:
a. The Head of the Financial and Administrative Support Unit (HFASU) heads and supervises the smooth operation of the Unit.
b. The HFASU has the powers, duties and obligations of articles 25, 26 and 69c of Law No. 4270/2014 (A 143), as specified in Law No. 4485/17
Financial and Administrative Support Unit (FASU)
The Financial and Administrative Support Unit of the SARF, which is an administrative and management body of the SARF and according to the other responsibilities arising from the provisions of Law No. 4485/2017, is a special, independent service of the University of Patras, which is structured at the level of independent Directorate. The Directorate of the SARF is responsible for its smooth, effective and lawful operation in accordance with the objectives of the Institution, as determined by the competent Administration Bodies, as appropriate, and the Research and Administration Committee of the SARF, as well as for monitoring compliance with the procedures provided for in the Financing and Administration Guide and the Internal Regulation of the SARF.
The Directorate of the SARF acts based on the directions of the research, education, training, development and other policy and on the priorities of the Institution, ensuring the implementation of the decisions of the competent collective decision-making body, namely the Research and Management Committee of the SARF.
Ms. Eleni Rigou, is appointed Head of MODY. email@example.com
Ms. Adamantia Haraktinioti, is also appointed head of the Cash Management Office.
Finally, the Management is structured in Departments and in particular as follows:
A. Department of Accounting & Financial Transactions
B. Project Management Department
C. Department of Certification of Procedures – Procurement of Goods & Other Services
D. Department of Research, Innovation & Entrepreneurship
E. Department of Administrative & Technical Support
Name: Eidikos Logariasmos Kondiliwn kai Ereunas Univeristy of Patras
Address: University Campus 26504 Rio Achaias
VAT number: 998219694 – Α DΟΥ Patron
Phone: +30 2610 996660
Fax: +30 2610 996677